August 2023 Release Notes

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Erol Ogunc
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Accounting

  • New:
      • Files On Purchase Orders – Users will now be able to attach Files to their Purchase orders. (Video Here)
      • Ability to Link One Purchase Order to multiple Work Orders – Users will now be able to link singular Purchase Order to Multiple Work Orders within Prism. (Video Here)
      • Materials by Property. This will allow users to configure their materials at an account level and property level, similar to our existing issue type grid. Here is a video to learn more.
      • Invoice Issue Type Summary: with the click of a button, include a categorized summary off all your WO charges organized by Issue Type. - (Video Here)
      • Separate Files by Property: a new invoice setting is now available to automatically create an individual invoice filer per each of your property’s charges in a given batch - (Video Here)
      • Add Sequence to Invoice Export - With this addition, information will be displayed on each invoice that includes a recurring WO to helpfully identify where in the overall recurring series each individual WO stands. For example, "1 of 5" or "3 of 5". (Image Here)
      • Vendor Invoices - Mapping 1 Invoice to Many Properties - With this addition, we are presenting the ability to map a single Vendor Invoice to multiple properties across your portfolio. This will allow Vendors and PMOs to submit a single invoice into Prism and have it account and map back to all properties they were assigned work for. (Video Here)
  • Fixes:
    • Multiple Work Orders Don't Show Details on Invoices 

Admin Page

  • New:
    • N/A
  • Fixes:
    • Update SLA Profile Bulk-Action does not display all SLA Profiles to select from - Multi-PMO

Bid Management

  • New:
    • N/A
  • Fixes:
    • The spelling Error in Bid Management on the Status Closed was reading “Clossed”.
    • Bids are showing as pending award after PMO has chosen a winning bid

Communications

  • New:
    • N/A
  • Fixes:
    • N/A

Contracts

  • New:
    • N/A
  • Fixes:
    • N/A

General

  • New:
    • Actual Time vs. Billable Hours - With this new functionality, mobile and Web users will be able to optionally add any difference in Billable vs. Actual hours on labor records for their tasks, allowing them to differentiate between time that tenants will be charged for the work vs. the actual time spent for internal knowledge. (Video Here)
  • Fixes:
    • N/A

Incidents

  • New:
    • N/A
  • Fixes:
    • Incident Types Not Displaying When Creating New Incident 
    • Fix for forms on Incidents not saving when switching tabs 
    • Fix for search not working for resolved Incidents 
    • Formatting for Incidents is not sticking

Import

  • New:
    • N/A
  • Fixes:
    • N/A

 

Inspections

  • New:
    • N/A
  • Fixes:
    • When selecting the Add Detail on inspection tasks via web causes the UI to overlap on the page 
    • Unable to Change the Assignee on an Issue Type back to Manual at the account level 
    • Words used to run off the page on the inspection task print preview

My Companies

  • New:
    • N/A
  • Fixes:
    • Users cannot create Contracts from Company Profile
    • Within a Company profile Floors and Suites in "Properties" were not aligned 

My Equipment

  • New:
    • N/A
  • Fixes:
    • N/A

My Spaces

  • New:
    • N/A
  • Fixes:
    • Exiting the Floorplan Pinning or Modifying Its Location Causes the White Screen Error
    •  

My Files

  • New:
    • Leases And Contracts - We've added a tab on the Files module for Leases and Contracts, so it provides a one-stop-shop to find all of those records in one place across all companies you have access to. (Video Here)
  • Fixes:
    • N/A

Prism Insurance

  • New:
    • N/A
  • Fixes:
    • Changes Do Not Save When Updating a COI
    • Alphabetizing not working on Property Groups
    • Prism Insurance: Not displaying In Canadian (CAD)
    • Fix for date validation not being applied to manually entered Start/End dates

My Properties

  • New:
    • N/A
  • Fixes:
    • Bulk Action "Add to Group" drop down doesn't have Groups and shows erroneous data instead 
    • Properties weren't properly grouping in Property Groups - toggled-on properties are split up over multiple pages rather than being grouped together 

My Users

    • New:
      • N/A
    • Fixes:
      • N/A

Preventative Maintenance

  • New:
    • N/A
  • Fixes:
    • N/A

Prism Mobile (Current Versions: iOS PMO 2.0.19 & Android PMO 2.0.9)

  • Android PMO: v.2.0.9 (Current version)
    • Fixes:
      • Fix for Inspection module visible to Vendors on mobile 
      • Fix for system reported crashes 
      • Added visitor device info to Pendo
      • Implemented Deep Linking workflows
      • Title missing when typing responses to text fields
      • Issue types and floors not loading upon impersonation of some users
      • Error caused by copy and pasting descriptions into the WO detail field
      • Certain materials not adding to WOs for Cushman and Wakefield 
      • Comment section of history tab gets hidden after pressing the fullscreen button 
      • Incorrect count of tasks displaying on the task list screen when loader is still running 
      • QR Code not getting added properly to equipment record after creating via mobile 
  • Android PMO: v.2.0.8
    • Fixes:
      • Fix for system reported crashes
  • Android PMO: v2.0.7
    • Fix for crashes on WO photo carousel viewer 
    • Fix for refresh button continuously loading 
    • Fix for fetching current user permissions on reopening app 
    • Fix for not being able to edit cost while creating new material
    • Fix for system reported crashes 
  • iOS PMO v2.0.19 (Current version)
    • Fixes
      • Fix for back button directing to login screen 
      • Fix for not being able to select Tenant company on mobile 
      • Fix for Work Order priority not visible to vendors 
      • Fix for incorrect count in loading dialog 
      • Added visitor device info to Pendo
      • Implemented Deep Linking workflows 
      • App crashes after clicking “Skip and Work Online 
      • Asterisk not showing on required questions on inspections
      • Performed By dropdown not showing all assignee options 
      • Inaccurate count of tasks displayed on the All tab for certain buildings 
      • NTE values not displaying international currencies 
  • iOS PMO v.2.0.18
    • Fixes
      • Fix for duplicate tasks loading on All tab 

      • Fix for inspection with images taking too long to load

      • Fix for user being able to update tasks marked On Hold

      • Fix for error in the password field while logging in 

  • iOS PMO: v2.0.17
    • Fixes:
      • Fix for material cost on WOs not calculating correctly

Prism Mobile (Tenant)

  • iOS Tenant (v 1.8.2) 
    • Fixes: N/A
  • Android Tenant (v 1.7.1)
    • Fixes: 
      • Fix for user getting redirected back to Create WO after submitting form
      • Fix for resource list not populating resources available more than 7 days from reservation

Readings

  • New:
    • N/A
  • Fixes:
    • N/A

Reporting

  • New:
    • N/A
  • Fixes:
    • N/A

Resource Reservations

  • New:
    • N/A
  • Fixes:
    • N/A

Tenant Compliance

  • New:
    • Equipment Added to Tenant Compliance  Tenant companies that are managing their own equipment will now have directly linking in the Tenant Compliance Tasks as well as in the Equipment Service History to see their current Equipment’s Compliance Status. (Video Here)
  • Fixes:
    • N/A

Visitor

  • New:
    • SwiftConnect Integration will support advanced visitor workflows and allow for an integration for clients already using SwiftConnect as well as those looking for a more secure and advanced Visitor workflow.
  • Fixes:
    • Visitor Watch List: Contact Disappears when selecting Company
    • Visitor Module Crashed When Entering a New Visitor 
    • Visitor Watch List: Contact Disappears when selecting Company
    • Cannot Edit a Visit on the Day of Or on Recurring Visits
    • Users unable to submit Visitor requests

Work Order 

  • New:
    • Attach WO Summary to WO Notifications - Assignee based work order notifications will now include a PDF summary of the work order for external review. This PDF will include work order details, target completion dates and any images tied to the work order. (Video Here)
    • Actual Time vs. Billable Hours - With this new functionality, mobile and Web users will be able to optionally add any difference in Billable vs. Actual hours on labor records for their tasks, allowing them to differentiate between time that tenants will be charged for the work vs. the actual time spent for internal knowledge. (Video Here)
  • Fixes:
    • Tenant should not receive notifications when Vendor leaves comment
    • Tenants get Network Error Message When Creating WOs
    • Materials with PMO association could not be used in Material allocations on Property WOs
    • Work Orders Displaying Incorrect SLA Dates and Times
    • WO: Export Visible Columns exports All Columns
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