Project Duration Tracking: Monitor Hours and Billable Time

The Project Duration Tracking feature in Prism Projects allows you to efficiently monitor planned and completed hours for your projects, including billable hours. This powerful tool helps you keep track of time spent on tasks, work orders, and overall project progress, enabling better resource management and billing accuracy. Click here for a Video from our Product team going over this feature.

How It Works 

The Project Duration Tracking feature provides a comprehensive view of your project's time-related metrics:

1. On the project summary page, you'll find a toggle to switch between "Cost" and "Duration" views.
2. The Duration view displays three key performance indicators (KPIs) related to project hours:
   • Planned Hours
   • Completed Hours
   • Billable Hours

These KPIs are calculated based on hours recorded for work orders and project tasks associated with the project. 

Common Use Cases

• Monitor time spent on urgent projects
• Track progress of ongoing tasks
• Manage billable hours for client projects
• Evaluate resource allocation across multiple tasks and work orders

How to Use the Feature

1. Navigate to your project's summary page.
2. Toggle the view from "Cost" to "Duration."
3. Review the three KPIs displayed: Planned Hours, Completed Hours, and Billable Hours.
4. Scroll down to see a breakdown of hours by Work Orders, Bids, and Project Tasks.

Adding Hours to a Project

1. Create a new work order or project task.
2. Assign estimated hours when creating the item.
3. As work is completed, update the status of tasks and work orders.
4. The system will automatically adjust the KPIs based on the updates.

 

Feature Dependencies

The Project Duration Tracking feature seems to be integrated with:

1. Work Orders module
2. Project Tasks module

Ensure these modules are active and properly configured in your Prism Projects setup.

Troubleshooting and FAQs

• Q: Why don't I see the Duration toggle on my project summary page?
  • A: Ensure you have the necessary permissions or that the feature is enabled for your account. Contact your system administrator or sales representative if the issue persists.
• Q: Are all hours automatically considered billable?
  • A: No, only hours from billable labor on work orders are counted towards the Billable Hours KPI.