Creating and Editing Charge Codes

Charge codes are essential for properly mapping allocation data to the correct fields in your accounting software. This article will guide you through creating and editing charge codes in Prism, ensuring accurate financial tracking and reporting.

How Charge Codes Work:

Charge codes in Prism allow you to categorize financial data and seamlessly transition information from Prism to your accounting software. They are used in various areas of Prism, including labor rates, materials, and work orders.

Requirements:

• Appropriate permissions to create and edit charge codes

Creating a New Charge Code:

1. Navigate to the Accounting module in Prism.
2. Select "Codes" from the menu.
   
   
3. Click the "+ Create Code" button to create a new charge code.
   
   
4. Enter the following information:
   • Code: A unique identifier for the charge code
   • Description (Optional): A clear, concise explanation of the charge code's purpose
   • Expense, Credit, and Debit fields(Optional): Enter the appropriate accounting codes
     
     
5. Click "Save" to create the new charge code.

Editing an Existing Charge Code:

1. Navigate to the Accounting module in Prism.
2. Select "Charge Codes" from the menu.
3. Locate the charge code you wish to edit.
   
   
4. Click on the charge code to open its details.
5. Make the necessary changes to the code, description, or accounting fields.
6. Click "Save" to update the charge code.

Best Practices:

• Use clear, descriptive names for charge codes to easily identify their purpose.
• Include property-specific information in the description field when relevant.
• Regularly review and update charge codes to ensure accuracy.

FAQ / Troubleshooting:

Q: Can I use the same charge code for multiple properties?
A: Yes, charge codes can be used across multiple properties. However, consider using property-specific descriptions to differentiate them if needed.

Q: What happens if I change a charge code that's already been used in transactions?

A: Changing a charge code will not retroactively affect past transactions. However, it may impact future reporting, so be cautious when editing existing charge codes.