This feature enhances the resource reservation experience for Property Management Office (PMO) users & tenants. It allows for quick and easy visualization of resource availability, streamlining the reservation process and improving overall efficiency in managing resources.
Use Case: PMO & tenant users often struggle to quickly identify available resources when creating reservations, leading to unnecessary time consumption. This feature addresses the need for a more intuitive and visually informative reservation calendar.
How it works:
- The Resource Reservation Calendar now incorporates color-coding for resources and additional filtering options.
- Each resource is assigned a unique color (from a set of 10 colors) that is displayed on the calendar views.
- Users can easily distinguish between different resources at a glance.
- New current time indicator on Weekly and Daily views
- New filters have been added to refine the calendar view, including Resource, Floor, Tenant Company, and Capacity filters.
🎥 Feature Showcase Video - Quick value proposition
🎥 Feature Walkthrough Video - Detailed walkthrough
Step-by-step instructions:
- Assigning colors to resources:
- When creating a new resource, a color is automatically assigned.
- To change the color, go to the resource editing page and select from the available color options.
- Existing resources have been automatically assigned colors during migration.
- Using the enhanced calendar views:
- Monthly View: Resources are color-coded, and reservation blocks display more detailed information.
- Weekly and Daily Views: Color-coded reservations with equal width for simultaneous bookings.
- A current time indicator is now visible for all.
- Utilizing new filters:
- Access Quick Filters at the top of the calendar for Resource selection.
- Click "Show Filters" to access additional options like Floor, Tenant Company, and Capacity.
- The Resource filter list is organized by floor and then alphabetically.
- Creating a reservation:
- In Weekly or Daily views, click on a specific time slot to open the reservation form with pre-filled date and time.
- The form will also pre-populate based on your current filter selections.
- Viewing reservation details:
- Click on a reservation to open the details pop-up.
- For authorized users (reservation owner's company and PMO team), additional information such as company name and user who made the reservation is visible.
Permissions:
- PMO users and the tenant company that made the reservation can view detailed information in the calendar and pop-up window.
- Other tenant companies will see limited information (e.g., "Reserved" instead of specific details).
Other Updates:
- The last used calendar view and filter selections now persisted when navigating away and returning to the page. (Coming in the next update late May 2025)
- Pending reservations are displayed with gray, broken line outlines and a clock icon.
- The "Property Group" filter has been removed from Quick Filters but remains in the "Show Filters" panel.
- New icons have been added for "common area" and "other" resource types.